Our Commitment
This coaching relationship is a sovereign partnership built on mutual commitment, deep respect, and energetic alignment.
The Coach’s Commitment: I am fully committed to bringing my professional expertise, intuitive guidance, and energetic presence to every session. I agree to hold a high-integrity, confidential space for your transformation, providing you with the strategic tools, frameworks, and reflective insights required to support your self-led growth.
The Client’s Commitment: By entering this agreement, you acknowledge that true transformation requires active, soul-led participation. You agree to show up fully, honor your scheduled containers, and take full, personal responsibility for your own physical, mental, emotional, and spiritual well-being.
While I am dedicated to guiding and anchoring your process, you understand that coaching is not a substitute for professional medical, clinical mental health, or legal advice. Ultimate outcomes depend entirely on your own integration, choices, and execution; therefore, no specific guarantees of results can be made. Both parties commit to communicating with radical honesty, honoring set boundaries, and respecting the sacred nature of this collaborative container.
Professionalism
The coach and client both agree to treat the relationship with utmost respect and professionalism. This means that the coach and client agreed to speak to one another with utmost respect, neutrality, and professionalism during the coaching relationship, and beyond.
Any issue concerning public announcements, public sharing, or public relations, the coach and client both agree to speak of one another with neutrality, understanding, love, and respect.
The coach and client are expected to communicate their boundaries, what works, what does not work, at the beginning, and continually throughout the coaching relationship if necessary. This is to establish a healthy relationship that is grounded in mutual understanding and respect. This also prevents misunderstanding between one another.
No swearing, manipulation, abusive behaviors, harassment or violation of personal boundaries are allowed. If any of these behaviours are present, the coach has the right to end the coaching relationship immediately.
By stepping into this 1:1 space, you are investing in a dedicated container for your personal evolution. You agree to:
Arrive at all appointments completely free from the influence of recreational drugs or alcohol.
Treat your practitioner with respect and communicate your boundaries clearly and honestly.
Scope of Practice & Professional Boundaries
Our 1:1 coaching container does not replace conventional psychiatric assessment, medical diagnosis, clinical psychotherapy, or substance abuse treatment. The client acknowledges that coaching services do not involve the diagnosis or treatment of mental disorders as defined by the psychiatric community, including but not limited to clinical depression, severe trauma, or suicidal ideation. The client agrees that coaching is not a substitute for professional counseling, psychotherapy, or psychiatric care.
If I assess that your needs require a clinical framework or medical skill set outside my professional scope, I reserve the right to initiate a collaborative termination of services and will provide you with trusted clinical referrals.
Advantages, Risks, & Nature of This Work
The Process: 1:1 Internal Family Systems (IFS) Informed sessions are designed to safely expand your internal awareness, helping you cultivate a direct relationship with your various "parts" (protectors, managers, exiles) and anchor into your core Self.
Emotional Discomfort: This process requires meeting parts of yourself that you may have previously ignored, disliked, or suppressed. Experiencing emotional or physical activation, distress, or vulnerability during or directly after a targeted session is a normal and healthy part of the somatic integration and unburdening process.
Collaboration: The pace and success of your progress depend entirely on a collaborative partnership between practitioner and client; there is no rigid or forced timeline for integration.
Contact & Integration Between Sessions
Brief Support: You are welcome to access brief email support between scheduled appointments for grounding adjustments or administrative questions. Please allow patience for responses due to the nature of my practice. All correspondence must go to axtaxiakarabusiness@gmail.com
Container Boundaries: Deep processing or intensive parts work cannot be facilitated over email or text message. If a part becomes highly active between sessions, it is your responsibility to flag this so we can look at scheduling an earlier 1:1 session or equipping you with self-regulation tools.
Emergency & Crisis Services
I operate an scheduled private practice and am NOT equipped to provide 24-hour crisis intervention or urgent mental health services. If you experience a psychological or life-threatening emergency, please bypass my email and immediately contact your local crisis hotline, emergency services, or check into the nearest medical facility.
Payment & Fees
Fees: Fees and payment terms will be discussed and agreed upon during our initial consultation. Any subsequent changes to fees will be agreed upon in writing.
Credit Card On File: Upon working together, I will ask for you to save a credit card on file to process session payment. Payments will always be processed with your authorization and agreement based on the agreed terms of services. There will never be unknown or unauthorized charges.
Long-Term Containers: If you are enrolling in a committed 1:1 coaching container, payment for the full container must be completed before the container begins.
Single 1:1 Sessions: For standalone 1:1 sessions, payment is required before the session.
Cancellation Policy
For private coaching sessions, rescheduling made with at least 48 hours’ notice will be accepted. Each session can be rescheduled once, and within 2 weeks. After that, the session credit will expire.
Rescheduling or cancellation made with less than 48 hours’ notice are not eligible for a reschedule or refund, as that time has been set aside specifically for you.
If you choose to end our work together, any unused prepaid sessions can be refunded minus the processing fee, or gifted to someone else.
Session Holds & Waiting List
I am unable to hold specific weekly or bi-weekly time slots open indefinitely without active bookings. If you are going on a holiday, are unwell, or wish to take a short pause from our work, please notify me. I can pause your designated slot for up to four weeks. After four weeks of inactivity, your recurring time slot may be given to an individual on the waiting list.
Continuity & Mutual Discretion
We enter into this container with a shared expectation of alignment, excellence, and mutual dedication. Because this work requires deep energetic investment and bespoke attention, we do not offer standard refunds or arbitrary cancellations.
However, should you feel at any point that the container is no longer in alignment with your path, we require that you communicate this directly and transparently with the Coach. In the rare event of an irreconcilable structural mismatch, the parties may mutually agree to a quiet dissolution of the agreement. Any financial adjustments, pro-rata settlements, or parting remedies will be determined solely at the Coach’s discretion, handled with the utmost privacy, and calculated based on services already rendered and the integrity of the remaining container.
Data Collected, Privacy, and Confidentiality
All information disclosed during our 1:1 sessions and in the intake process is strictly confidential. Any session notes or intake records are kept safe and secure at all times. They will be retained for the duration of our work together and for five years after that date, after which they will be securely destroyed. You may view your notes at any time upon request.
Your information will never be disclosed to a third party except in the following situations:
Written Request: Where you explicitly request or consent in writing for me to share information with someone else (e.g., a family member, medical professional, or employer, IFS Companion AI).
Legal & Ethical Limits: Where a confidentiality limit is reached by law or duty of care, including:
A significant, imminent risk of harm to yourself or others.
Suspected incidents of child or elder abuse (physical, sexual, or neglect).
A court order or legal obligation that legally obliges the release of information.
An active medical emergency.
Professional Supervision: I may occasionally consult with accredited supervisors or peer professionals to ensure I am offering you the highest standard of care. Your identity, name, and identifying details are completely omitted during these consultations.
Emergency Continuity: In the unexpected event of my sudden injury, illness, or emergency that renders me unavailable, your basic contact info (name, email, phone) may be securely provided to an associated professional colleague. This ensures you are notified of cancellations promptly and can be supported with continued care options if needed.
Recording, Transcription, and Data Erasure Policy
With your explicit consent, our 1:1 sessions can be (optionally) recorded with a transcript copy via Google Meet to support your ongoing integration and tracking of your parts work. These files are stored securely within a private, password-protected Google Workspace Account with advanced security protocols enabled.
Right to Pause/Stop: You have the right to opt out, pause, or turn off the recording at any absolute moment during our session—no explanation needed.
ownership of material & intellectual properties
All the content that I have provided to you, such as coaching videos and tutorials, training documents and PDFs, are for your use only and are not to be re-distributed or re-used. You acknowledge that all of my digital materials created are the sole property of Axtaxia Kara, protected by federal Copyright, Trademark, Patent, and Trade Secret laws.
Independent contractor
Consultant’s relationship with the Client will be that of an independent contractor and not that of an employee. Consultant shall be solely responsible for determining the method, details and means of performing the Services.
Release of Liability & Waiver
By accepting this agreement, you explicitly acknowledge that Internal Family Systems (IFS) Informed and somatic wellness sessions involve deep psychological, emotional, and spiritual exploration that may bring up intense feelings, memories, or physical sensations.
Assumption of Risk: You voluntarily assume all risks—known or unknown—associated with your participation in these 1:1 sessions, including the risk of emotional or physical distress. You acknowledge that you are fully responsible for your own mental, emotional, physical, and spiritual well-being at all times.
Self-Responsibility: Clients with a history of clinical mental health conditions or self-harm agree to remain under the active, concurrent care of a licensed healthcare professional or mental health therapist for the duration of the coaching container.
Waiver of Claims: You hereby release, waive, acquit, and forever discharge Axtaxia Kara, her business entities, employees, and associates from any and all claims, demands, damages, lawsuits, or causes of action arising out of or related to your participation in these sessions, including any claims based on alleged negligence, emotional distress, or financial loss.
No Guarantee of Outcome: While parts work can facilitate profound personal insight, you acknowledge that no specific results, psychological outcomes, or timelines are guaranteed.
Miscellaneous
(a) Indemnification.
Client agrees to defend, indemnify, and hold harmless the Consultant, its affiliates, licensors, service providers, and its and their respective officers, directors, employees, contractors, agents, licensors, suppliers, successors and assigns from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses or fees
(including reasonable attorneys’ fees) arising out of or relating to this Agreement.
(b) Governing Law.
The validity, interpretation, construction and performance of this Agreement, and all acts and transactions pursuant hereto and the rights and obligations of the parties hereto shall be governed, construed and interpreted in accordance with the laws of the Province of British Columbia without giving effect to principles of conflicts of law.
This Agreement sets forth the entire agreement and understanding of the parties relating to the subject matter herein and supersedes all prior or contemporaneous discussions, understandings and agreements, whether oral or written, between them relating to the subject matter hereof.
(d) Amendments and Waivers.
No modification of or amendment to this Agreement, nor any waiver of any rights under this Agreement, shall be effective unless in writing signed by the parties to this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance.
The Parties have executed this Agreement as of the date first written above.
The Parties agree to the terms and conditions set forth above as demonstrated by ticking the check box during the payment process.